How Can I Get a Copy of a Death Certificate in My State?

The exact steps for obtaining a copy of a death certificate can vary based on the state where you reside. The vital records office or the local health department in the county where the death occurred is usually the main point of contact to initiate a request since they are responsible for maintaining and issuing death certificates. Gathering all pertinent identifying information before contacting these locations is essential since they typically need additional details to process the request. 

Identifying information commonly needed to complete a request includes the full name of the person who died, the date and place of death, and the requester’s relationship to the person. The requester may also need to prove their identity and include a reason for requesting the death certificate, such as if it is necessary to settle an estate or complete paperwork. Additionally, the requester must indicate if they need a certified copy or a photocopy. Certified copies are typically required to claim life insurance, close important accounts, or notify the Social Security Administration of the death. 

A few fees are associated with requesting a death certificate from the state. Pricing can vary by state, but most fees are non-refundable. Standard fees include:

• A registration fee paid upon the initial request 
• The cost of the initial certificate.
• Another fee if additional copies are requested.

Some offices or departments may also charge a search fee. Search fees are applicable if someone has requested a death certificate but no records were found pertaining to the death. 

Finally, it’s important to note that third-party companies and funeral homes can also assist with death certificates. But, fees may be higher than obtaining a death certificate directly from the state.

Sources

“How to get a certified copy of a death certificate”. USAGov. https://www.usa.gov/death-certificate 

“State-By-State Death Certificate Ordering Information”. Everplans. https://www.everplans.com/articles/state-by-state-death-certificate-ordering-information